Find Union County Circuit Clerk Records

About the Union County Circuit Clerk

The Circuit Clerk is an elected county official in Mississippi, and in Union County the office is held by Donna Treadaway. The clerk serves the Circuit Court, the felony and major civil trial court for the county. The role is wider than court filing alone, because Mississippi law also makes the Circuit Clerk the chief elections officer of the county. That mix puts criminal case files, civil case files, jury duty, marriage licenses, and voter rolls under one roof.

The office sits on the courthouse block in New Albany, sharing the Bankhead Street address used by the Circuit Court. Public hours run weekdays, and the counter handles record requests, certified copies, and filing questions. Because the courthouse block carries more than one street number, a quick call before a visit confirms the right entrance.

What the Union County Circuit Clerk Holds

The Circuit Clerk keeps the records that flow through the Circuit Court, plus a handful of duties assigned by state law. Many of these files are public, though some documents are restricted to the attorneys on a case, and some are sealed or expunged by court order. The list below covers the main categories the office maintains.

• Felony criminal case files, including indictments, pleas, and sentencing orders
• Circuit civil case files for the larger lawsuits and judgments
• Appeals taken up from Justice Court and Municipal Court
• Jury records and juror management for Circuit Court
• Marriage licenses issued under Mississippi practice
• Voter registration and election duties as chief elections officer
• Indexed court filings available through the MEC and PAMEC system

What the Circuit Clerk does not hold is just as important. Divorce, probate, estates, guardianships, and land records are Chancery Court matters, kept by a separate office. A request for a will or a deed sent to the Circuit Clerk will be pointed to the Chancery side.

How to Request a Certified Copy

A certified copy is the official version of a court document, stamped by the clerk so it can be used for a legal or business need. People often need one for a background matter, a sentencing record, or proof of a case outcome. The steps below follow a request from the first call to the finished copy.

1. Gather the case details, including the names of the parties, an approximate filing year, and the case number if you have it.
2. Call the Union County Circuit Clerk at 662-534-1910 to confirm the current copy fee, accepted payment, and whether the file is electronic or archived.
3. Submit the request in person at the Bankhead Street counter or by mail to P.O. Box 298 with the required fee.
4. Tell the office whether you need a plain copy or a certified copy, since the certified version carries the clerk's seal.
5. Pick up the copy at the counter or wait for it to arrive by mail, and ask about turnaround when the file is older.

For matters filed in the electronic system, the clerk can also point a requester to public case information through PAMEC, though certified paper copies still come from the office.

Union County Circuit Clerk Records Request Fields

No standardized Union County request form was posted in accessible sources, so the fields below describe the information the office needs to locate a file rather than a fixed county form. Bringing this detail to the counter or including it in a mailed request shortens the search.

Union County Circuit Clerk Fees

Specific filing, copy, and certification amounts for the Union County Circuit Clerk were not published in accessible county sources. That does not mean the services are free. It means the current figures have to come from the office itself, which is why the table marks each item as a call rather than a posted price.

Note: Avoid relying on a fee listed for another Mississippi county, since amounts vary and the Union County figures were not confirmed in this research.

Marriage Licenses at the Union County Circuit Clerk

In Mississippi, a marriage license is issued by the Circuit Clerk, and Union County follows that practice. A couple applies at the Circuit Clerk counter rather than at the health department or the Chancery side. Both applicants generally take part, and proof of age and identity is expected. A recent divorce can matter too, since the end date of a prior marriage may be needed.

The Union County marriage license fee was not posted in accessible sources, so the amount has to be confirmed by phone before a trip. After a ceremony, the officiant returns the signed license to the Circuit Clerk for recording. A certified copy of the recorded license can be requested from the office, or a statewide copy can be ordered through the Mississippi State Department of Health.

Public Records Requests to the Circuit Clerk

When a record is not online or not easy to find, a direct request to the clerk is the fallback. Mississippi's open-records law presumes public records are available for inspection unless a law provides otherwise, and the policy is set out in the Mississippi Public Records Act. That law supports access to records held by public bodies, but it does not unseal court files that a judge has closed.

A clean request helps the office answer fast. It should name the parties, give a date range or a case number, state the record type, and say whether a certified or plain copy is needed. The clerk can then confirm whether the file is electronic or archived, what the copy costs, and whether identification or prepayment is required before the copy is released.

Elections and Voter Records at the Circuit Clerk

The Circuit Clerk wears two hats in Mississippi. Beyond the court duties, the office is the county's chief elections officer. The clerk maintains the voter rolls and assists the election officials who run primary and general elections. That is the reason a single office handles both a felony case file and a voter registration record.

For a member of the public, this matters because election and registration questions go to the same Circuit Clerk counter and phone line used for court records. The office can explain registration status, polling questions, and the records it keeps as elections officer, separate from the court files it holds as clerk of the Circuit Court.

MEC, PAMEC, and Online Case Access

Union County Circuit Court records are filed through Mississippi Electronic Courts, the statewide MEC system, which went live for the county in 2022. The public can view filed documents and case information through PAMEC, a login built for people who need to read cases without filing them. A user without a login can register through the PAMEC online registration page named on the court's login screen.

Not everything in the system is open to every user. Some documents are restricted to the attorneys of record on a case, and a public user who tries to open one will see a permission message. Sealed and expunged matters are also kept out of ordinary public view. For records that are not in the electronic system at all, the Circuit Clerk can search the paper index and provide a certified copy on request.

The Split Between the Circuit Clerk and Chancery Clerk

Mississippi splits county clerk work between two elected officials, and Union County is no exception. The Circuit Clerk handles the felony and civil court files, jury records, marriage licenses, and elections. The Chancery Clerk handles a different docket entirely, including divorce, probate, estates, guardianships, land records, and the minutes of the county Board of Supervisors. The two clerks sit on the same courthouse block but keep separate records and separate counters.

Getting the split right saves a wasted trip. A felony case file or a marriage license is a Circuit Clerk request, while a deed, a will, or a divorce decree is a request for the Union County Chancery Clerk office instead. When a name might appear on both sides, such as a person with both a criminal case and an estate matter, each clerk holds only its own half of the record.