Union County Chancery Clerk Records

About the Union County Chancery Clerk

The Chancery Clerk is an elected county official who serves a four-year term in Mississippi. In Union County the office is held by Annette Hickey. The clerk is both the clerk of the Chancery Court and the clerk of the county Board of Supervisors, which means the office keeps two large sets of records at once. On the court side it holds equity, family, probate, and land files. On the county side it keeps the Board minutes and related county business.

The office sits on East Main Street in New Albany, a short distance from the Circuit Court entrance on Bankhead Street. Public hours run weekdays, and the counter handles record searches, certified copies, and land-record questions. Because the courthouse block uses more than one street number, confirming the entrance by phone before a visit avoids a mix-up.

What the Union County Chancery Clerk Holds

The Chancery Clerk keeps the records that move through Chancery Court, which is the equity and family court for the county. The office also maintains the county land index and the Board of Supervisors minutes. Many of these files are public, though guardianship, minor, and mental-health matters can be restricted or redacted. The list below covers the main categories.

• Chancery and equity case files, including injunctions and disputes
• Divorce, custody, and child-support files
• Probate matters, estates, wills, and letters testamentary or administration
• Guardianship and conservatorship files
• Land records, deeds, mortgages, and the official land index
• Board of Supervisors minutes and county business records

A felony case file, a Circuit civil suit, or a marriage license is not a Chancery record. Those belong to the Circuit Clerk. Sorting the request to the right clerk before the trip is what keeps a search from ending at the wrong window.

The DuProcess Land Records Portal

The Chancery Clerk provides internet access to the index of Union County land records through a portal called DuProcess. It lets the public search recorded instruments such as deeds and mortgages by name, date, instrument number, book and page, legal description, or street name. The landing page for the service is the official Union County Chancery records portal.

The portal carries a firm caveat that matters for anyone relying on it. The clerk's office works to keep the online index accurate, but the online index is not the official record. Only the Land Records Index kept inside the Union County Courthouse is the official land-records index. The portal also states that copies bought online by credit card are final, so the online tool is best treated as a research starting point rather than the last word.

Union County Land Records Search Fields

The DuProcess search app accepts several ways to look for a recorded instrument. A name search is the most common, but the system also supports instrument number, book and page, legal description, and street name. The search interface is the DuProcess land records search, and the table lists the fields it offers.

How to Search Union County Land Records

A land-records search runs best when the request is specific. A full name and a date range usually returns a workable list, and an instrument number or a book and page pulls a single record. The steps below follow a search from the portal to a certified copy when one is needed.

1. Open the DuProcess portal and choose the official land records search, accepting the terms if prompted.
2. Search by full name in lastname, firstname order, or by instrument number, book and page, legal description, or street name.
3. Open a result from the listing into the instrument detail view to see the book, page, type, and file date.
4. Note that an online copy purchase carries a service fee and that the purchase is final once paid.
5. For an official copy, confirm the record against the courthouse Land Records Index by calling the Chancery Clerk at 662-534-1900.

For estate-related instruments, such as a deed transferring property out of an estate, the land record appears in DuProcess while the probate case file stays a separate court record at the counter.

Union County Chancery Clerk Fees

One Chancery fee is published and real. The online copy service in DuProcess charges a credit-card service fee of 2.95 percent, with a 2.50 dollar minimum, and that fee is non-refundable. Filing, probate, and plain or certified copy amounts at the counter were not posted in accessible county sources, so the table marks those as a call to the office.

Note: Online copies bought through DuProcess are final once the credit-card purchase is complete, so confirm the record before paying.

Board of Supervisors and County Records

The Chancery Clerk is not only a court clerk. Mississippi law also makes the office the clerk of the county Board of Supervisors, which is the governing body for Union County. The clerk keeps the Board's minutes and maintains records of both the Board and the Chancery Court. That dual role is why county business and court files share the same office.

For a member of the public, this means the Chancery Clerk counter is the place to ask about county Board actions as well as court files. A request for Board minutes, a recorded county document, or a land record all run through the same office, even though each falls under a different part of the clerk's duties.

Older and Archived Union County Chancery Records

The online index does not stretch back forever, and older estate, divorce, and land files may not appear in DuProcess at all. When a search comes up empty, the file may still exist on paper in the courthouse index. A staff search at the counter can locate records that predate the electronic index.

A few details speed an archived search. Give the clerk the names involved, an approximate year, and the record type, since a single name can be spelled more than one way across a long case. Public-records access in Mississippi presumes openness for most county records, though guardianship, minor, and mental-health files stay restricted whether they are old or new.

Confirming the Union County Chancery Clerk

The clerk's office is listed in the statewide directory kept by the association of Mississippi chancery clerks. The directory confirms Annette Hickey as the Union County Chancery Clerk, with the P.O. Box 847 mailing address and the office phone and fax. The listing is on the Mississippi Chancery Clerks Association directory.

The statewide directory is useful when a record request needs to be mailed or when a caller wants to confirm the office is current. It backs up the contact details that the county portal publishes.

The Official Index at the Courthouse

The Chancery Clerk's portal makes a point of separating the online index from the official record. The building itself houses the controlling Land Records Index, and the entrance is marked for the Chancery Clerk. The portal uses a photo of that entrance, hosted on the DuProcess courthouse entrance image.

The takeaway is simple. Use the online index to find a record fast, then confirm anything that carries legal weight against the courthouse index. For a title search, an estate transfer, or any matter where the official record controls, the counter is the final authority.

The Split Between the Chancery Clerk and Circuit Clerk

Union County divides clerk duties between two elected officials, and each holds a different set of records. The Chancery Clerk handles divorce, probate, estates, guardianships, land records, and the Board of Supervisors minutes. The Circuit Clerk handles felony and civil court files, jury records, marriage licenses, and elections. The two offices sit on the same courthouse block but keep separate counters and separate indexes.

Knowing the split prevents a wasted trip. A deed, a will, or a divorce decree is a Chancery request, while a felony file or a marriage license is a request for the Union County Circuit Clerk instead. This page covers only the records the Chancery Clerk holds, so a search for a Circuit Court matter starts at the other office.